6 Archiving and publishing

In order to apply for a degree certificate, you must have returned

  • an electronic archive copy of the thesis; and
  • in the case of a public thesis, either an electronic Theseus copy or a hardcopy version to the library.

The version of the thesis must be the one that was evaluated and approved, and it may no longer be changed or corrected. You are responsible for ensuring that the version of the thesis is correct.

Archiving of the thesis

All theses, complete with appendices, are archived electronically as a single file in the PDF/A format. If your thesis contains confidential appendices, check that the confidentiality entries on the description page are correct.
Regardless of how many authors the thesis has, each student is required to archive their own copy of the thesis.

The thesis is archived in JAMK’s electronic archive by using an electronic form. The form can be found on your ELMO dashboard in the electronic service widget in section 3 Graduation under Electronic archiving of thesis form.

You will receive all notices related to the electronic form in your JAMK e-mail. So be sure to check your e-mail first!

Publishing the thesis

Your thesis has a permission for web publication (Theseus)

The thesis will be published in the public Theseus network. The thesis to be published must have a permission for web publication. The ‘Permission for web publication’ section on the description page of the thesis must have an ‘X’. Additionally, a permission for web publication is also given in connection with Theseus publication. Publish your thesis in the PDF format.

No confidential information may be stored in Theseus.

The thesis must be saved in Theseus during your studies. It can no longer be saved in Theseus after graduation.

File to save

Publish your thesis in PDF/A format. Please note that the name of the file to be downloaded to Theseus will appear as such on the public website. Make the file name so that it shows the authors. For example, if the work has only one author:

Thesis_Surname_Firstname

If the work has more than one author, the file can be named as follows:

Thesis_Lastname_Lastname

Theseus can only store files up to 75 megabytes in size. Contact the JAMK library if your thesis is larger than this or if your thesis has e.g. an external recording as a separate attachment.

Your thesis does not have a permission for web publication

If your thesis does not have a permission for web publication, it will not be saved in Theseus. The Permission for web publication section on the description page of the thesis must be blank. Submit the hardcopy version of your thesis as a non-stapled printout to the Education Coordinator of your unit.

If your thesis contains confidential appendices, only return the public part of your thesis to the Education Coordinator.

You can bring your thesis directly to the programme coordinator or send it by post to the following address:

JAMK University of Applied Sciences
Unit/Education Coordinator
PO BOX 207
FI-40101 Jyväskylä
Finland

Documents

Links

ELMO dashboard (ELMO intranet, requires login)

1.4 Publicity of the Thesis

Converting your thesis to a PDF file (Theseus)

Thesis accessibility guidelines (Theseus)

Upload your thesis (Theseus)

Education Coordinatory

Education Coordinatory, School of Health and Social Studies (ELMO-intranet)

Education Coordinatory, School of Business (ELMO-intranet)

Education Coordinatory, School of Technology, Institute of Information Technology (ELMO-intranet)

Education Coordinatory, School of Technology, Logistics (ELMO-intranet)

Education Coordinatory, School of Technology, Industrial Engineering (ELMO-intranet)

Education Coordinatory, School of Technology, Institute of Bioeconomy (ELMO-intranet)