7 Archiving and publishing

If you have started working on your thesis before taking Wihi into use, you will archive your thesis by using an electronic form found on your ELMO dashboard. You have to also publish your thesis in Theseus according to the instructions below. You don’t need to copy the Theseus link to Wihi.

In order to apply for a degree certificate, you must have returned

  • an electronic archive copy of the thesis; and
  • in the case of a public thesis, an electronic Theseus copy in either an open or restricted collection.

NB: Even if your thesis has not yet been accepted into the Theseus collection at the time of saving, it does not prevent you from applying for a degree certificate. The library staff will approve the theses in Theseus within an average of a week. After that, your work will be in the Theseus collection of your choice.

The version of the thesis must be the one that was evaluated and approved, and it may no longer be changed or corrected. You are responsible for ensuring that the version of the thesis is correct.

Archiving of the thesis

NB: The archiving instructions below apply to those who do not make their thesis in Wihi. Those who make their thesis in Wihi no longer archive their thesis separately, but bring the final version of their thesis to Wihi in PDF format (see sections 4.7.2 and 4.7.3). The archiving of the thesis is done by the principal tutor while giving the final evaluation.

The student must still publish the thesis according to the instructions.

All theses, complete with appendices, are archived electronically as a single file in the PDF/A format. If your thesis contains confidential appendices, check that the confidentiality entries on the description page are correct.
Regardless of how many authors the thesis has, each student is required to archive their own copy of the thesis.

The thesis is archived in Jamk’s electronic archive by using an electronic form. The form can be found on your ELMO dashboard in the electronic service widget in section 3 Graduation under Electronic archiving of thesis form.

You will receive all notices related to the electronic form in your Jamk e-mail. So be sure to check your e-mail first!

Publishing the thesis

All theses are published electronically in the open collection of Theseus or, alternatively, in the restricted collection of Theseus.

NB: Wait for permission from the thesis tutor before publishing your thesis.

Publishing a thesis in Theseus’s open collection

Theseus is primarily an open publication repository. When you save your thesis in Theseus’s open collection, it will be freely available to anyone on the Internet. You can also easily share the link to your thesis in your preferred ways and channels. When you save your thesis in Theseus’s open collection, on the thesis description page must be “Permission for open access publication: Yes”.

Publishing a thesis in Theseus’s restricted collection

The restricted collection is a closed part of the Theseus publication repository, to which the access is restricted to Jamk’s IP addresses. In practice, the metadata (author, name of the thesis, keywords, summary) of theses stored in both open and restricted collections are visible to everyone online. On the other hand, the PDF files for theses stored in a restricted collection will only open in Jamk’s network. When you save your thesis in Theseus’s restricted collection, on the thesis description page must be “Permission for open access publication: No”.

You cannot store confidential information in neither collection of Theseus, such as confidential attachments.

You must save your material to Theseus during your studies. After graduation, you can no longer save your thesis to Theseus.

File to save

Publish your thesis in PDF/A format. Please note that the name of the file to be downloaded to Theseus will appear as such on the public website. Make the file name so that it shows the authors. For example, if the work has only one author:

Thesis_Surname_Firstname

If the work has more than one author, the file can be named as follows:

Thesis_Lastname_Lastname

Theseus can only store files up to 75 megabytes in size. Contact the JAMK library if your thesis is larger than this or if your thesis has e.g. an external recording as a separate attachment.

The permanent address of a publication uploaded to Theseus can be copied to Wihi as follows: When you are publishing your work in Theseus, copy the URN identifier (Figure 1) from the ‘Save publication’ form and add ‘http://urn.fi/’ to the beginning (without the quote marks). Add this link to Wihi by clicking ‘Add’ in the section ‘Add link to published thesis’ (Figure 2). Click ‘Send’ to confirm.

Permanent address of publication uploaded to Theseus

Figure 1. Permanent address of publication uploaded to Theseus

Add link to published thesis

Figure 2. Adding Theseus link to Wihi

Your thesis does not have a permission for web publication

If your thesis does not have a permission for web publication, it will not be saved in Theseus. The Permission for web publication section on the description page of the thesis must be blank. A link must be added to Wihi even if a publication permit has not yet been obtained. Save the following text in the section ‘Add link to published thesis’ (without the quote marks) ‘http://urn.fi/URN:NBN: (The thesis has not been published in Theseus)’ and click ‘Send’ to confirm (Figure 2).

Submit the hardcopy version of your thesis as a non-stapled printout to the Education Coordinator of your school.

If your thesis contains confidential appendices, only return the public part of your thesis to the Education Coordinator.

You can bring your thesis directly to the Education Coordinator or send it by post to the following address:

JAMK University of Applied Sciences
School/Education Coordinator
PO BOX 207
FI-40101 Jyväskylä
Finland

Documents

Wihi service (login required)

1.4 Publicity of the Thesis

Converting your thesis to a PDF file (Theseus)

Thesis accessibility guidelines (Theseus)

Open or restricted collection? (Theseus)

Upload your thesis (Theseus)

Education Coordinatory

Education Coordinatory, School of Health and Social Studies (ELMO-intranet)

Education Coordinatory, School of Business (ELMO-intranet)

Education Coordinatory, School of Technology, Institute of Information Technology (ELMO-intranet)

Education Coordinatory, School of Technology, Logistics (ELMO-intranet)

Education Coordinatory, School of Technology, Industrial Engineering (ELMO-intranet)

Education Coordinatory, School of Technology, Institute of Bioeconomy (ELMO-intranet)