Project Guide

For the support of JAMK research, development and innovation activities

Glossary

Below is a breakdown of the concepts used in the JAMK project activities. You should also always be sure to familiarise yourself with the concepts used by the finance provider and the financing programme.

Assumptions
External factors that guide the execution of the project, these being inevitable and which affect the achievement of targets.

Development target
A long-term target that promotes a specific target at a programme and/or strategy level.

Eligible expenses or expenses acceptable for support
The financing authorities specify the expenses that are eligible for support, meaning those costs for which support can be granted. Eligible costs are usually stated in the financing application criteria that are published by the finance provider. As a rule, those expenses that are eligible for support include expenses included in the project plan, those which are incurred during the execution period of the project, those which have been paid in fact by the support beneficiary, those which are reasonable in their amount, and those that are approved by a decision by the finance provider.

Evaluation or assessment
A critical assessment of measures, impacts, efficiency and significance in relation to targets. Can be divided roughly into three parts:

  1. Pre-evaluation, in which the underlying need, feasibility, and risks are evaluated and the need for any changes in the plan are identified. The evaluation forms the basis for any go or no-go decision.
  2. Evaluation during the project, forming the basis for implementing corrective measures.
  3. Post-evaluation, in which the output, its effects and any resultant learning are evaluated.

Financing application
A financing application to the finance provider is prepared according to the instructions given by the finance provider. The financing application is delivered by the date upon which it is due by one of the following means:

  • in an electronic format that is delivered to the finance provider’s system (eg. Tekes)
  • on paper
  • both electronically and on paper (eg. most of the EU programmes).

In the JAMK financing process, applications are always signed by the president.

Meter or indicator
This is something that is specified for the project’s targets and output, which allows the monitoring and assessment of the project’s execution. The initial level is determined, as is a realistic targeted level, and this is then checked at regular intervals. The meters also help in understanding the scope of project targets.

Need-based
The planning of a project should begin with an actual problem or deficiency that exists in the target group or the field of operation, based upon which it is necessary to carry out that project. The project is a means, not the objective. The problem should be of such a nature that finding a solution for it without executing the project is impossible.

Output
Interim targets by means of which the purpose of the project is achieved.

Risks
These are classed as factors that place the execution of the project in danger and have the potential to become real. The analysis and assessment of risks is one of the tasks that belongs under project management.

Project
“A one-off, strategic, planned, defined, target-orientated, resourced, managed and assessed instrument for making change.”

Project number
A four-digit code generated in the JAMK accounting system for the identification of the project in various JAMK systems. A project will have a project number that has been opened within the accounting system after it has been granted financing and the execution phase has been triggered.

Project plan
The project plan provides information on what outcome is sought from the project, when this outcome is expected, and which resources will be used to reach it.

Project portfolio
The JAMK project portfolio allows projects that are part of RDI activities to be monitored where they are currently being planned and executed, and for RDI services to produce a situation review for the management team every three months.

The project’s purpose
Why is the project being carried out? What is achieved immediately after the end of the project? What is the project focused on? The index measuring the purpose of the project describes the project’s success rate. How well did we succeed in solving the core problem?

Target group
The group that is the main focus of the project’s measures. The party who benefits directly from the project.

Structural funds
The European Regional Development Fund (ERDF) and the European Social Fund (ESF).

 

Updated 28.06.2012